Parent Email Templates (PDF + Canva Link)

Who is this for? Need help writing professional, kind emails when something stressful, annoying, or difficult to explain has happened?

Consider this your foundation. None of these templates are 100% ready to copy/paste/send to a parent, so read each one completely before editing and sending.

I recommend keeping your original purchased download as a reference, but make copies to edit from if need be (the Canva version anyway).

Instructions:

For PDF: You’ll have to copy and paste the text into your email draft and edit from there anything you need to change.

For Canva: here you can edit your own version(s) from Canva, then copy the text into email once finished. Since this is basically a text-only template, there isn’t much you’d necessarily add to these or change, except names, specific details, and your contact info.

If there’s a line or a bolded word, assume you’ll have to edit it/add a detail of your own. Also, you might change “we” to “I” or vice versa- whichever makes more sense. There might be other words that need rewording that aren’t bolded!

Pro tip: don’t enter email address(es) to send to until you’ve completely edited and proofread your draft.

I’ve included suggested subject lines also.

INCLUDED SUBJECTS:

• child injured (theirs)
• child injured (other)
• parent overstepping in volunteering
• upcoming field trip
• recent school shooting
• recent special needs diagnosis
• noticing malnutrition, fatigue, etc.

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